Check Printing

Allow you to specify the check format that is used for each type of checks as well as some other options for the owner checks.

If you have the option marked to "Specify Check File Names For Each Bank Account" in the G/L Preferences then the check formats specified here in the check printing preferences will be ignored. If that is the case, you will need to go to the chart of accounts window to specify the desired check format to use.

Accounts Payable
Checks created to pay your vendors will use these settings.

Check Type
Choose the check format that you would like your Accounts Payable checks to print as. You can also select a custom check format here.

Number of Lines on Check Stub
The number of detail lines that can fit on the vendor check stub. Normally this is 12 for dot-matrix checks and up to 50 for laser checks. If left at zero, the system uses the default, which is 12.

Print Duplicate Stub
This option will print a duplicate copy of the check stub below the original stub. This option will only work with the Laser (Stub Above) and Laser (Stub Below) formats.

The system will print a specified number of lines, and then reprint the same information on the next third of the page. The default number of lines is 12 if nothing is filled in for the Number of Lines on Check Stub setting above. The typical range of lines will be 12-15, depending on the printer. However many lines are specified, the system will print two less than that number, leaving the other two lines as spacers between stubs. Try a test check after marking this option. It should print a stub, leave a space of two blank lines, and then print another stub, without wrapping the check to a second page (unless the option below about voiding the next check is marked).

Void Next Check if Overflow Occurs
This option will void the next check when there is too much information to print on an owner's check stub. The next check (and as many further checks as are needed) will be voided and the stub information will continue until it has all been printed. Checking this option will automatically switch your check format to print the words VOID VOID VOID VOID across the check face of subsequent checks. The graphic displaying the void words will be visible when modifying the check format, and should NOT be removed.

Modify Ck
Allows you to edit the format of the vendor checks.

Revenue Distribution
These are the settings for the disbursement checks that are created when a run is closed. These will be for Royalty, Override, and Working Interest Owners.

Check Type
Choose the check format that you would like your Revenue Distribution checks to print as.

Minimum Check Amount
This is the minimum amount that a check will be created for. If an owner's income for a period is below this amount and there is no previous minimum amount for the owner in the suspense file, the owner's income for the period is put into suspense. When an owner's income, including previous minimum suspense amounts, add up to be greater than the minimum check amount, a check will be created.
You will have an option to release all minimums from suspense when closing a revenue run. This option will generally be used for the last closing of the year so that no minimums will carry over to the next year.

There is a minimum check option in the owner file as well. The minimum check amount that is set in the owner file overrides the minimum check amount shown here if the owner minimum check amount is greater than zero. In order for an owner to receive a check for any amount, set the minimum amount in their owner file to be $0.01, instead of leaving it at zero.

Print Duplicate Stub
This option will print a duplicate copy of the check stub below the original stub. This option will only work with the Laser (Stub Above) and Laser (Stub Below) formats.

The system will print a specified number of lines, and then reprint the same information on the next third of the page. The default number of lines is 12 if nothing is filled in for the Number of Lines on Check Stub setting above. The typical range of lines will be 12-15, depending on the printer. However many lines are specified, the system will print two less than that number, leaving the other two lines as spacers between stubs. Try a test check after marking this option. It should print a stub, leave a space of two blank lines, and then print another stub, without wrapping the check to a second page (unless the option below about voiding the next check is marked).

Skip Perf on Check Stub
When you are not printing a duplicate stub the detail on the stub will print through the 2nd stub and onto the third stub. If you have wording or a large perforation at the top of the third stub then this option can be used. It will cause the system to print blank lines when it gets to the perforation between the 2nd and 3rd stub so that all lines of the stub will be readable.

Print Enhanced Check Stub
This will count two lines per well instead of one in determining the line spacing. Since it uses two lines it will include more information for each detail line such as the well county and state and the interest in decimal format.

When this option is marked, the checks will print using the "Laser-(Enhanced Stub Below) format. Therefore you can only use this option if your checks have the stub below the check.
If you have previously modified the face of the check to align with your check stock when this option was not marked, you will need to do this again on the "Laser-(Enhanced Stub Below)" format after marking this option.

Number of Lines on Check Stub
The number of detail lines that can fit on the owner check stub. Normally this is 12 for dot-matrix checks and up to 50 for laser checks. If left at zero, the system uses the default of 12.

Don't Use Owner's Primary Name With A Secondary Address on Checks
Marking this option will prevent an owner's primary name from being used with the address specified on the "Second Address" field for any owners. The "Primary Name" is the name specified at the top of the address tab of the owner information window in the "Name" field.
The software applies this setting at the time a check or report is printed.
Note: Two settings listed on the Options tab of the owner information window will also affect the way the address and name appear for each owner.

Modify Ck
Allows you to edit the format of the distribution checks.

Payroll
These options are for the payroll checks created for your employees. This section will only be visible if you have purchased the Payroll Module.

Check Type
Choose the check format that you would like to use for Payroll checks. Only stub below formats may be used for Payroll checks, therefore, make sure that your check stock is compatible with a stub below format.

Modify Ck
Allows you to edit the format of the payroll checks.

Delay Rentals
The checks created from the land module for delay rental payments. This section will only be visible if you have purchased the Delay Rental Module.

Check Type
Choose the check format that you would like to use for Delay Rental checks.

Modify Ck
Allows you to edit the format of the delay rental checks.

Program/Partnership Distribution
Checks created from the Partnership Distrubutions window. This section will only be visible if you have purchased the Program/Partnership Module.

Check Type
Choose the check format that you would like to use for a Partnership Distribution.

Modify Ck
Allows you to edit the format of the Program/Partnership checks.