Check Formats

SherWare will print on just about any check stock format. Simply order online or from your local office supply store. Any check stock that is advertised to work with QuickBooks will also work with SherWare.

Your checks can have the stub on top, in the middle, on the bottom, or you can leave the stub off and print three checks to a page. You can even print on blank paper if you purchase the MICR Check Printing module with the software.

The check formats can be adjusted within SherWare so that they are properly aligned with whichever check stock you choose. The check printing preferences allow you to determine if you want a duplicate stub, how many lines to include on the stub, if the detail overvlows to the next check, and various other options.

The Report Designer topic will give you more information on how you can align the fields, add lines, text, and images if you would like to further enhance the check stock that you decide to purchase.

General Check Options

You can print checks with a Dot Matrix or Laser Printer. The are the basic check format options that are available for each type of check are listed below.

Dot Matrix - (No Stub): Checks will be printed on a dot-matrix printer with no voucher.
Dot Matrix - (Stub Above): Checks will be printed on a dot-matrix printer with a voucher stub above the check.
Dot Matrix - (Stub Below): Checks will be printed on a dot-matrix printer with a voucher stub below the check.
Laser - (No Stub): Checks will be printed on a laser printer, three to a page, with no voucher.
Laser - (Stub Below): Checks will be printed on a laser printer, one to a page, with a voucher stub below.
Laser - (Stub Above): Checks will be printed on a laser printer, one to a page, with a voucher stub above.
Laser - (Middle Check): Laser printer checks that have a voucher at the top and bottom with the check in the middle of the page.
MICR Laser - (Stub Below): Checks will be printed on a laser printer, one to a page, with a voucher stub below with MICR encoding.
MICR Laser - (No Stub): Checks will be printed on a laser printer, three to a page, with no voucher with MICR encoding.
Custom Check Format: This option is available for a fee. You send us a sample of your check stock, (one that can't be printed by one of the above options), and a custom format can be created for you. (SPECIAL OPTION)

You will only see the MICR options if you've purchased the MICR Check Printing optional module.

BACKUP ANY CHECK FORMAT CHANGES!
If any adjustments are made to the check formats, it is a good idea to keep a backup of those changes so that you don't have to re-create them again at a later time. You can backup the check formats with one of the following options:
1) Mark the option to "Include Check Formats in Backup" when creating a backup from within the software on the File menu.
2) Manually create a copy of the "Checks" folder that is located within the installation directory.
3) Manually create a copy of the specific check format files for the check that you have modified. You will need both the .FRT and .FRX files for the respective format. The specific name of these files is listed below:

Vendor Checks
The checks created for your vendors to pay bills. The format that will appear is determined by the check stub layout that you have selected in the Check Printing Preferences.

Vendor Dot-Matrix - (Stub Below) (apchekdb)
Vendor Dot-Matrix - (Stub Above) (apchekda)
Vendor Laser - (Stub Below) (apcheklv)
Vendor Laser - (Stub Above) (apchekla)
Vendor Laser - (Middle Check) (apcheklc)
Vendor Laser - (No Stub) (apchekln)
Vendor Custom Format (apchekcf)
MICR Laser - (Stub Below) (apchekle)
MICR Laser - (No Stub) (apchekln)

Payroll Check & W2 Setup
This allows you to modify both your payroll checks and the W2 report format. The format that will appear is determined by the check stub layout that you have selected in the Check Printing Preferences.

Dot-Matrix - (Stub Above) (prchekda)
Vendor Dot-Matrix - (Stub Below) (prchekdb)
Vendor Laser - (Stub Below) (prcheklv)
Modify Form W2 Layout (prw21)

Revenue Distribution Check Setup
The checks created when distributing revenue to your royalty, override, and working interest owners. The format that will appear is determined by the check stub layout that you have selected in the Check Printing Preferences.

Dot-Matrix - (No Stub) (dmchekdn)
Dot-Matrix - (Stub Above) (dmchekda)
Dot-Matrix - (Stub Below) (dmchekdb)
Laser - (No Stub) (dmchekln)
Laser - (Stub Below) (dmcheklv)
Laser - (Enhanced Stub Below) (dmcheklve)
Laser - (Stub Above) (dmchekla)
Laser - (Middle Check) (dmcheklc)
Laser Custom Check (dmchekcf)
MICR Laser - (Stub Below) (dmchekle)
MICR Laser - (No Stub) (dmchekln)

Delay Rental Check Setup
The checks created to pay for Delay Rentals. The format that will appear is determined by the check stub layout that you have selected in the Check Printing Preferences.

Dot-Matrix - (No Stub) (lmchekdn)
Dot-Matrix - (Stub Below) (lmchekdb)
Dot-Matrix - (Stub Above) (lmchekda)
Laser - (No Stub) (lmchekln)
Laser - (Stub Below) (lmcheklv)
Laser - (Stub Above) (lmchekla)
Laser - (Middle Check) (lmcheklc)
Custom Check (lmchekcf)
MICR Laser (Stub Below) (lmchekle)
MICR Laser (No Stub) (lmchekln)

Program Check Setup
The checks created from the "Partnership Distributions" window. The format that will appear is determined by the check stub layout that you have selected in the Check Printing Preferences.

Laser - (Stub Below) (pdcheklv)
Dot-Matrix - (Stub Below) (pdchekdb)