Voiding Checks

You can void a check under the Tasks menu on the Check Register window by clicking on the "V" button in the toolbar. When you void a check the voided check will say "VOID" on it. A deposit will be created in the check register for the amount of the check that was voided. This deposit will also be marked as void.

You can re-issue a check under the Tasks menu on the Check Register window by clicking on the "R" button in the toolbar. When reissuing a check it will void it and "VOID" will appear on it. A voided deposit will be created in the check register for the amount of the check that was voided. A new check for the same amount as the original will also be put in the check register ready to be printed.

Don't have the "V" and "R" buttons in the toolbar?
Choose "View Toolbars" from the file menu and make sure both options are marked. The buttons will then be in your toolbar. The Check Register window must be open while you select View Toolbars from the File menu in order to be able to select the Check Void/Reissue Toolbar.

Choose the type of check to void or Reissue;

Owner Checks

When an owner check is voided (not reissued) the amount of the check will also be placed in suspense and will be released to them on the next run closing.

The following accounts are posted to when an owner check is voided.
Debit - The Checking Account that the original check was written from.
Credit - Edit> Preferences> Rev Dist/JIB Posting> Legal/Min Suspense Account.

If the check was reissued the following will also take place.
Debit - Edit> Preferences> Rev Dist/JIB Posting> Legal/Min Suspense Account.
Credit - The Checking Account that the original check was written from.

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Vendor Checks

When a vendor check is voided (not reissued) the payment is also removed. You will need to go to the Pay Bills window and pay the bill in order for another check to be created.

The following accounts are posted to when a vendor check is voided.
Debit - The Checking Account that the original check was written from.
Credit - Edit> Preferences> Accounts Payable> Accounts Payable.

If the check was reissued the following will also take place.
Debit - Edit > Preferences> Accounts Payable> Accounts Payable.
Credit - The Checking Account that the original check was written from.

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Land Checks

When a land check (delay rental payment) is voided (not reissued) it will not reverse the payment. You will need to manually create a new check to replace the voided check if you need a replacement.

The following accounts are posted to when a land check is voided.
Debit - The Checking Account that the original check was written from.
Credit - Edit> Preferences> Land Management> Rental Account.

If the check was reissued the following will also take place.
Debit - Edit> Preferences> Land Management> Rental Account.
Credit - The Checking Account that the original check was written from.

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Payroll Checks

When a payroll check is voided (not reissued), it will also delete the payroll entry that was made for this owner. You will need to reenter the payroll for this owner to create a new check.

When a payroll check is voided similar to the other checks mentioned an entry will be made in each account affected to reverse the postings.
If a check was reissued you will see the reversing entries just mentioned then a duplicate of the original entries made when the payroll was first created. The detailed accounts are not listed here because many can be affected and they can vary based on your payroll preferences.

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Program Checks

The following accounts are posted to when a program check is voided.
Debit - The Checking Account that the original check was written from.
Credit - Maintain> Disb & JIB Files> Program/Partnership Info> Expense Account.

If the check was reissued the following will also take place.
Debit - Maintain> Disb & JIB Files> Program/Partnership Info> Expense Account.
Credit - The Checking Account that the original check was written from.

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Cash Disbursement Checks

The following accounts are posted to when a Cash Disbursement check is voided.
Debit - Cash Account the Check was voided from.
Credit - The Account that was chosen for each detail line.

If the check was reissued the following will also take place.
Debit - The Account that was chosen for each detail line.
Credit - Cash Account the Check was voided from.

You cannot void or reissue a cash disbursement check if it has well expenses on it that have been processed on a run closing.

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Checks Created from the "Clear Owner Suspense" window

If the check is voided (not reissued) all information is lost. You will need to manually create a new check if desired.

The following accounts are posted to when a program check is voided.
Debit - The Checking Account that the original check was written from.
Credit - Edit> Preferences> Rev Dist/JIB Posting> Legal/Min Suspense Account.