Check Register

The Check Register allows you to view each deposit or check that has been received or disbursed through the Accounting Manager.

To void or reissue a check, go to the check register, found under Tasks, Check Processing menu. Click on Check Register. Choose the bank account you wish to view the register for. Now, click on the List button on the toolbar to locate the check you wish to void or reissue. Once you have found it, click on OK to bring it up on the window .

If a check was generated by the software you will not be able to change the amount of the check. You cannot change the amount of the check because the reports to support the check amount would then be inaccurate if the check was printed for a different amount.

Viewing Register for Account
The account that you are currently viewing the check register for. The entry displayed on the is in this bank account.

Entry Type
The type of entry this is. This will show if the entry is a check or a deposit.

Source
Displays the two-digit source code indicating where the entry was generated.

CS = Cash Disbursement or Cash/Production Revenue Receipt
AP = Accounts Payable
PR = Payroll
DM = Disbursement Manager (relating to the Disbursement Manager processing)
GJ = General Journal
LM = Land Manager (delay rental payments)
PD = Partnership Distributions

Date
The date that this entry took place.

Check No
The check number associated with this entry.

ID Type
The type of entry this is.

I = Owner
V = Vendor
E = Employee
D = Deposit
M = Manual Check
P = Purchaser (created as a result of a detail line of a production receipt)

ID Code
The ID for the payee that is specified on the Owner Information, Vendor Information, Purchaser Information, or Employee Information window.

Payee
The person the entry is for or from.

Amount
The amount of this entry.

Address
The address of the payee.

Reconciliation Date
The date that this entry was reconciled. This will fill in automatically when the entry is included on a reconciliation. All voided entries are assigned a reconciliation date based on the date specified when voiding the entry.

Status Codes

Printed
If this box is checked, it indicates that this check has already been printed. If you wish to reprint this check, then simply uncheck the box, delete the check number and then click Save on the toolbar. This will put the check back in the print queue to be printed.

Cleared
If this box is checked, it indicates that this item has been cleared during a bank reconciliation. There will also be a reconciliation date.

Historical Entry
Check this box when entering a new item that is historical, and should not be printed or included in the bank reconciliation.

Memo
The memo that will print on the check.

The Toolbar

V
Voids the entry. If a check is voided, a deposit entry will be created to offset the check.

R
Voids and Re-issues the entry. If a check is voided, a deposit entry will be created to offset the original check, then a new check will be created for the re-issue.

Moving the toolbar
Click on the light gray vertical line located to the left of the "V" with the left mouse button and hold while you drag the toolbar to the location that you prefer.

Don't have the "V" and "R" buttons in the toolbar?
Choose "View Toolbars" from the file menu and make sure both options are marked. The buttons will then be in your toolbar. The Check Register must be open while you select View Toolbars from the File menu in order to be able to select the Check Void/Reissue Toolbar.

Reissuing Checks
Reissuing a check will void the original check and create a duplicate copy that will be available to be printed, including all stub information. To reissue a check, click on the R button on the toolbar. When you click on the R button it will void the current check, create a deposit to offset the entry, and reissue a new check for the same amount which will be placed in the print queue.

Voiding Checks
Voiding a check marks the check as being voided and creates a voided deposit entry for the same amount to offset the original check. To void a check, click on the V button from within the check register. If a vendor check that was used to pay a bill is voided the bill will show up in the pay bills window again to be paid.

Voiding Deposits
You cannot void a deposit. If it is necessary that you must void a deposit, you can change the "Entry Type" to be check, then you can void it. If you need to delete a deposit, you should edit the original entry which created the deposit, or delete the deposit from the Make Deposits .

Deleting Check Register Entries
Do not delete a check register entry. Deleting an entry will not affect any posting or balances. It will just remove the entry from the . If an entry is deleted you will have to make manual entries to affect posting and balances within the general ledger as necessary. It is better to void or re-issue a check because with these the software will correctly adjust the balances and posting. If necessary, a check register entry can be deleted by pressing the red X in the toolbar.

Printing Checks
A check will appear in the print queue to be printed if the following are true: It does not have a check number, it is not marked as printed, it is not marked as cleared, and it is not marked as a historical entry. You can print checks from the Tasks menu by choosing "Print Checks"