Print Checks

To print checks, choose Print Checks from the Tasks, Check Processing menu. This will check the check register for any checks that have not been printed. Non-printed checks have no check number associated with them. The total number of checks to print will be displayed beside each type of check to be printed.

Owner Checks
Check this option if you wish to print owner checks. The number of unprinted checks will be displayed to the right.

Vendor Checks
Check this option if you wish to print vendor checks. The number of unprinted checks will be displayed to the right.

Land Checks
Check this option if you wish to print delay rental checks. The number of unprinted checks will be displayed to the right. You must have the Land Manager module in order to use this feature.

Payroll Checks
Check this option if you wish to print payroll checks. The number of unprinted checks will be displayed to the right. You must have the Payroll module in order to use this feature.

Program Checks
Check this option if you wish to print program checks. The number of unprinted checks will be displayed to the right. You must have the Partnership Distribution and K-1/1065 modules in order to use this feature.

Checking Account
Choose the checking account from which you wish to see checks waiting to be printed. The checks will be created from the bank account that you specified in the Rev Dist/JIB Posting, Accounts Payable, Land Management, Payroll, & Program/Partnership Preferences.

Beginning Check No.
Enter the Check No. of the first check to be printed. Can be up to six digits long and must be numeric.

Print Selected or All Checks
If all checks should be printed, choose All. Enter Selected if only some checks should be printed. If Selected is entered, a check selection will appear whereby certain checks can be selected to print when the Print button is pressed.

Preview
Select this option if you would like to preview the checks before printing them. After closing the preview it will bring you back to the Print Checks as long as you have not sent the checks to the printer from the Preview .

Print by Zip Code
Prints checks in order by ZIP code of the payee address.

Alignment
Choose this button to print an alignment pattern to help with aligning checks in the printer. This will print the max amount of characters in each field on the check to allow you to verify that the alignment is correct.

If the test check that is printed flows over to a 2nd page then you will need to reduce the number of lines on the check. If the test check can fit additional lines on the check stub then you will need to increase the number of lines on the check. You can adjust the amount of lines on the check stub in the check printing preferences.

Print
Processes the print check request. You will be prompted to select the printer that the checks are loaded in. The check format that will print is the same format that has been specified in the Preferences from the Edit menu.

Selecting checks to print

To select a check, click on it with the mouse. To select multiple checks, hold down the CTRL key and click on each check to be printed. To select a range of checks, click on the first check, then hold down the Shift key and click on the last check in the range. All checks in between the two should select.

If All Checks is chosen, then all of the checks of the chosen type waiting to be printed (owner or vendor), will be sent to the printer to be printed. The first check printed will be printed using the Beginning Check No. given.

Sort
You can sort the list of checks by clicking in the column title of the list of checks. You can sort by ID Code, Name, Date, Year/Period and Amount.

Checks Selected
Shows the total number of all the checks currently selected to print. This number will automatically calculate based on how many you have selected to print.

Checks Total
Shows the total amount of all the checks currently selected to print. This number will automatically calculate based on the checks that you have selected to print.

Show
Allows you to sort checks by owner type. Only the checks for the selected owner type will appear in the top. You can sort to show only Working Interest Owners, only Royalty owners or all owners.
This option will not be visible if you have more than 500 checks to print.

Print Order

Generally the checks will print in order from lowest to highest. This is based on the settings for your default printer. The settings for each printer can vary so I can't really give you an exact procedure to follow for every instance. On my printer I go to Advanced, Layout Options, Page Order, then select "Front to back". this can be reversed if you want to print the checks in reverse order.

Did the Check Print OK?

After the checks have printed, a dialog box will appear asking for the first incorrectly printed check number. The system will do the following depending on how the question is answered:

If the check number is left blank and you click OK, all selected checks will be assumed to have printed correctly. Each check will have the check number assigned and marked as printed. It is removed from the print queue and the check will not appear the next time that checks are printed. The system will ask the question "Are you sure **ALL** the checks printed OK?" If all of the chosen checks did print without error, choose Yes.

If a check number is entered and the check number falls within the range of check numbers printed, the checks printed up to that check number will have their check numbers assigned in the check register and marked as printed. All selected checks from the entered check number and following will be left in the register to be printed again. If the check number entered is the same as the first check number printed, the system will then ask the question, "Are you sure that **None** of the checks printed ok?" If none of the checks printed OK, choose Yes.

If you accidentally say that a check printed correctly when it actually didn't, you can get it to show up for printing again by locating it in the check register and deleting the check number from it and unchecking the box that says that it's been printed.

You can see more information about the "Did the Checks Print OK?" under the Help by Subject menu.