Switch an owner from NET to JIB:

WARNING: This is a significant setup change that affects two different processes and will also affect the respective reporting. Historical totals will still appear correct on all summarized reports. However, this will negatively affect any detail reports like the Owner Distribution Statement, Joint Interest Billing Statement, Well Revenue/Expense Detail, and Well JIB Expense Detail reports. If you want access to these detail reports for the time period before this change, then you should print them out before making this change, or create a backup of the data that can be restored at a later time if the historical detail is needed.

1. Make sure expenses haven't been partially processed:
Compare the "Well Revenue/Expense Detail" and the "Well JIB Expense Detail" reports for the New Run.
Any expenses listed under the well for this interest, must be displayed on both reports.
If the expenses on these reports don't match, then you will need to close a revenue run, a JIB run, or both in order to fully process the expenses. This must be done before the change is made or these expense may not be distributed accurately.

Example #1:
Assuming you currently have both NET and JIB interests in a well. If you process a revenue run, then change a NET interest to a JIB interest, then close the JIB Run. The expense will get billed twice to the interest. Once on the revenue run and once on the JIB Run.
Example #2:
Assuming you currently have both NET and JIB interests in a well. If you process a JIB run, then change a NET interest to a JIB interest, then close the Revenue Run. The expense will not be billed to the interest.

2. Create a backup!

3. Determine if a deficit balance exists for this interest:
View the suspense report for the most recent run with a Report Type of "Cumulative Owner Deficits" to see if the interest being switched has any Deficit Suspense balances. Mark the option to "Include Suspense Entries from All Groups" when viewing the report.

4. Create JIB Balance:
Deficit balances are stored in the software different from how JIB Balances are stored.
If the owner has a deficit balance for this interest you will need to use the Sales/Invoicing window to create the JIB Balance to match what the Deficit Suspense balance was. If the owner doesn't have a deficit suspense balance for this interest, then you can skip this step.
Create a new invoice using the following information:

Customer ID: Select the owner for the interest being switched.

Post Date/Invoice Date/Due Date: Use the date of the last JIB closing, or the date of the last Revenue Run closing if you haven't closed any JIB runs yet.

Invoice/Reference: Anything you want.

Item/Price/Quantity/Dept: Leave Blank

Account: Select the Deficit Suspense Account.

Well/Lease: Select the well for the interest being switched.

Extension: The amount of the interest's deficit suspense balance.

Taxable: Choose "Exempt" in the last field so that it doesn't add tax to this adjustment.
View the Joint Interest Receivables report to confirm that the balance was created. (You may need to mark the option to "Include All Receivables")

5. Delete the Deficit Suspense Balance:
If the owner has a deficit balance for this interest, then use the "Clear Owner Suspense" utility to delete the deficit balance for this interest. Mark the option to "Clear Balance for a Single Well" and select the well associated with this interest. Use the same date you used for the Sales/Invoice that was just created.
View the suspense report to confirm that the balance was removed for just this interest. It should say "cleared" in the right margin.

6. Make the switch
Mark the 'JIB Int' option on the Division of Interest window for the interests that need to be switched.

7. Done!
Evaluate your changes both now and then again after the next revenue/JIB closings.