Reissuing/Voiding Checks

Reissuing Checks

Reissuing a check will void the original check and create a duplicate copy that will be available to be printed, including all stub information. To reissue a check, click on the R button on the toolbar while the Check Register window is open. Use this if you want to re-issue a check immediately, instead of waiting for the next revenue run closing, choose to re-issue, instead of just voiding the check.

Voiding Checks

Voiding a check changes the check amount to zero and marks the check as being voided. To void a check, click on the V button on the toolbar while the Check Register window is open. Voiding a check that was used to pay a bill will mark those bills as needing to be paid again. Voiding an owner check will bring up a dialog box that will ask you if you wish to send the money to the clearing account or the suspense account. If this is money that will be paid to an owner in the future, choose the suspense account. This will place the revenue from this check in the suspense history file, where it will be included with the next revenue closing that you do.

How to re-issue a vendor check under a different bank account:
Vendor checks that need to be reissues should just be voided. Once voided they will show up in the pay bills window again. When you pay the bill the check will be created out of the new account.

How to re-issue a distribution check under a different bank account:
Distribution checks are always created from the checking account specified in the Check Printing Preferences under the Revenue Distribution section at the time the check was created on a run closing.

If you void and reissue a check, it will re-issue it out of the same account regardless of what account is currently specified in the preferences.

If you need to re-issue a check under a new bank account, you can follow these steps:
1) Create a backup.
2) Check the suspense report for this owner. Make sure this owner has no other suspense balances. If he does then these steps will not work.

If the wells that contribute to this check do not have any suspense then you can still follow these steps, it will just be a little more complicated. When clearing the suspense, you would need to mark the option to "Clear Suspense for a Single Well". If multiple wells were on the check, then you will have to repeat this process for each well. If you mark the option to Create a check if balance is positive, then that means you will have a separate check for each well. If you are OK with that, then great! If you are not OK with that, then you should not use this option.

3) Print the Owner Stub Statement from the Owner Reports menu.
4) Void the check. This will place the balance of the check back into suspense.
5) Make sure the checking account specified in the Check Printing Preferences is updated to the new account.
6) Use the Clear Owner Suspense utility to clear the owner's suspense balance. Mark the option to Create a check if balance is positive. This will clear the suspense and create a check.
7) The check that was created will not have the normal stub detail. You can include the Owner Stub Statement from step #3 with the check so that your owner is able to see the detail that makes up the check. This report must have been printed before the check was voided as it won't be able to be viewed after that point.