Accounts Receivable

The accounts receivable module handles the sale of products and services through the Sales/Invoicing form. Once an invoice has been entered, payments can be received against it.

Default Accounts
(Any of these accounts can be chosen from the chart of accounts list by typing in the account number, pressing F2 or by clicking on the button in front of each account field).

Cash Account (Required)
Enter the account number of the cash account to be used for Accounts Receivable transactions.

A/R Account (Required)
Enter the Accounts Receivable account number.

Disc Allowed
Enter the Discounts Allowed account number. This should be a Cost of Goods Sold account.

Sales Tax (Required if sales taxes are collected)
Enter the sales tax payable account number.

Interest Inc (Required if you charge finance charges)
Enter the account for which the finance charge interest is to be posted.

Cost of Goods (Required if you make sales from inventory)
Enter the Cost of Goods Sold account number.

Injection Fee
Select the account that should be used for any injection fees calculated by the Brine work Orders/Invoices window. This account is only used if you have the Brine Module added on to the software.

Invoicing

Next Invoice Number
Enter the first invoice number that you will be printing. This number will then be maintained by the system.

Invoicing Message
Enter a message that will be printed at the bottom of each invoice.

Invoice Prints On
Select the type of invoices you will be printing. If you have pre-printed invoice formats, select Pre-Printed Form. If you wish to print invoices on blank paper, select Plain Paper.

Pre-Printed Form
Allows you to print your invoices on a pre-printed form. This will just print the numbers without any lines or formatting. When this option is used, you will have to do some alignment of the format to make sure that the information prints correctly on your forms. The format can be adjusted under the Utilities menu by selecting Modify Invoice Formats, then Sales Invoice.

Plain Paper
This option allows you to print on blank paper. Both the information and lines for formatting will print to create the desired form.

Customer Statements

Print Statements for Accounts With:
A statement for every invoice will print by default. If you fill in any of the following fields then the invoice will not print unless it meets the criteria you have setup.

Negative Balance
Check this box if statements should not be printed for customers with a credit balance.

Balance at least
Check this box and enter the desired amount if a statement should not be printed unless it is for at least a minimum amount.

Invoice at Least XX Days Overdue
Check this box and enter the desired number of days overdue that a statement should be before being printed