Owner Distribution Statements

The Owner Distribution Statement is an owner report that is often mailed out with the checks. It matches the amount of the check and includes more detail than what is on the Check Stub. If an interest is setup to net the revenue and expenses together, then both revenue and expenses will be included on the statement. If there are more expenses than revenue, this statement can also print as an invoice.

All activity that processes on the Revenue Run Closing will be included on this report.

• The Revenue Run processes revenue for all owners.
  
• If the "JIB Int" option is NOT marked on the Division of Interest window then the expenses for the corresponding owner will also be included on this Owner Distribution Statement which creates a net statement.
  
• If the "JIB Int" option IS marked on the Division of Interest window then you will need to view the Joint-Interest Billing Statement to see the expenses for the corresponding owner.
  

The default sort order for expenses is: Well ID, Year, Period, Expense Date.
If Sub-Totaling by Tax Section, then it will sort: Well ID, Tax Code, Year, Period, Expense Date.

Related Setup Options:
Page break between wells
If you would like each well to print on it's own page, you can set this up at the owner level. Go to the Options tab of the Owner Information window and mark the option to "Put Each Well on a Page on Owner Statement". That setting will then apply to only the owner's with it marked.

Change Deficit Statements to Invoices
If you are netting revenue and expenses together on the statement, and if the owner has more expenses than revenue or an overall negative balance. Then you can have the statement print as an invoice. The setting that determines this can be found by choosing "Preferences" from the Edit menu, then going to the Reporting Preferences tab. The option is named "Change Deficit Statements To Invoices".

Adjust Format?
If you wish to adjust the format of the statement, you can make small modifications to it. Go to the Utilities menu and choose to Modify Reports, then Modify Owner Statements. View the corresponding topic under the help file for more information on making these changes.

What to Include:
Run No.
The run on which you wish to report. If New Run is chosen, the report will include all activity that has been entered but not yet processed on a run closing as long as it isn't in the allocation file.

Group
The group of wells included on the statement. Owners get a statement for each group of wells they have an interest in. This group selection menu is only available if reporting on the New Run.

Accounting Date
Enter the accounting date to use on the report. Only revenue or expenses with a date on or before this date will be shown on the report when reporting on a New Run. This is looking at the Acct Date for Revenue or the Invoice Date for expenses.

First/Last Owner
The first and last owner ID in the range of owners for which statements will be generated.

Owner Types
Choose to include all owner types, just Royalty owners (which includes Override owners) or just Working Interest Owners.

Include Owners With Checks
Statements for owners that received a check will appear if this option is marked. Unmarking this option will exclude owners from the report if they received a check.

Include Owners in Legal Suspense
Statements for owners that are in legal suspense will only appear on the report if this option is marked. Owners in legal suspense are those that have amounts in suspense because of one of the following: are under the check minimum, are marked as "On Hold" on the owner information window, have a disbursement frequency of something other than monthly, or have in interest that is on hold.

Only Owners Marked for Detail Statements
If this option is enabled, it will only print the Owner Distribution Statements for owners marked to get Detail Statements as the Owner Statement Type. This is specified on the options tab of the owner information window.
This allows you to filter the statements that are printed. If you always want to exclude certain owners from this printing, then you can mark them up to print a summary statement. Then it will not include them in the print/preview as long as this option is marked. You can still view a statement for them if needed, just don't mark this option when doing so.

Don't Show Suspense
When suspense is released on a run closing and affects the overall balance, the detail that makes up these balances is reported on the statement again. These have already been reported to the owner on prior statements, but it is showing it again so they can see specifically what detail makes up the balances that are affecting the statement. These entries are marked with asterisks. If you don't want these entries to show on the statement, then mark this option and they will be excluded.

Include Flat Rate Royalty Owners
Statements for royalty owners that are setup with flat rates on the division of interest window will only be included on the report if this option is marked when running it.

Include Owners in Deficit
Statements for owners that are in deficit will only be included on the report if this option is marked. Owners in deficit are those that are setup to net revenue and expenses together and they had more expenses then revenue which is leaving them with a negative balance.
Even if this option is checked, owner deficit statements will only print if the option to print deficit statements is enabled on the options tab of the owner information window.

Include Direct Deposit Owners
Statements for owners that are setup for Direct Deposit will only be included on the report if this option is marked. These owners will have the "Direct Deposit" option marked for them on the "Bank Info" tab of the owner information window. You must have purchased the Direct Deposit module in order to have owners setup to receive checks via Direct Deposit.

Include Summary Totals
A "Statement Summary" box is included at the very end of the statement if this option is marked. This includes one overall total for all wells broken out by Oil Revenue, Gas Revenue, Other Revenue, Taxes, and Expenses.

Other Options:
Prepare for Duplex Printing
This option is beneficial if your printer can print on both sides of the page. The statement for each owner will be sent to the printer as a separate print job so that you do not have one owner on the front side of the page and another owner on the back side of the page. This option will only affect statements printed using the print button (you cannot preview the reports first with this option marked). The statements will be sent to your default printer. If you want to use this option for duplex printing make sure the preferences on your default printer are already set up to print on both sides. (Printer Preferences can be set using the Control Panel on your computer.)

Email Statements to Owners
This option allows you to e-mail the statement to each owner in the selected range. In order to email the statements you must have the email preferences setup under the Edit menu, and each owner must have an email address specified on the address tab of the owner information window.
A report will appear after your choose to E-mail Statements, letting you know which owners had missing or invalid e-mail addresses.
This option only appears when a closed run is selected under Run No.

Send Statements only to owners marked as "Email Statements Only"?
When emailing the owner distribution statement you will mark the option to "Email Statements To Owners". When that option is marked a message will appear asking you if you want to "Send Statements only to owners marked as "Email Statements Only"?". If you choose yes then it will only email statements to owners with this statement type selected for them on the Options tab of the owner information window.

Print Compressed Statements
The compressed statement uses a smaller font so that more detail fits on the page.

Sub-Total Expense by Tax Section
Expenses will be subtotaled by tax section on the statement if this option is marked. It will give a header for each section, list all of the expenses under a section, then have a total for each section before going on to the next section. For example: Intangible Drilling, Lease Operating, etc.

Print by ZIP Code
The statements will be sorted by zip code when they are printed if this option is marked.

Print YTD/ITD Totals on Statement
Year to Date and Inception to Date totals can be included for each interest. They will print below each well when this option is marked.